Franchise Billing Software Built for Multi-Location Growth
SubscriptionFlow’s franchise billing platform automates royalty calculations, consolidated invoicing, and multi-location payment collection from a single dashboard. No more spreadsheets, manual reconciliation, or delayed reporting. Just accurate, automated franchise billing software built to scale with your network.
- Billing
- Reconciliation
- Reporting
Solving Franchise Billing’s Toughest Problems
Franchise billing breaks down when systems are opaque, manual, or built for single-location businesses. Here’s how SubscriptionFlow fixes it.
Royalty Rules That Match Your Actual Agreement
Flat percentages don’t capture how real franchise agreements work. SubscriptionFlow supports tiered rates, caps, minimums, and category-based fees configured to your franchise agreement, not a generic template.
No Manual Reconciliation
Sales data flows in from your POS, e-commerce, or manual entry, and royalties are calculated automatically (whether or not the transaction occurred within our platform). No chasing spreadsheets, no invoice-only blind spots.
Accurate, Auditable Royalty Calculations
SubscriptionFlow pulls sales data directly from POS and payment integrations, applies your exact royalty formula, and generates a line-by-line calculation trail.
Transparent Supply and Vendor Charge-Backs
Every supply, promotional, or vendor charge passed to a franchise is itemized and tied to a specific SKU, invoice, or campaign inside SubscriptionFlow, eliminating surprise charge disputes.
How Franchise Billing Works With SubscriptionFlow
From capturing sales to calculating royalties, automate each step of the franchise billing lifecycle with SubscriptionFlow, so nothing is manually reconciled or left open to interpretation.
— 01Connect Sales and POS Data
SubscriptionFlow integrates with major POS and payment processors like Stripe, Authorize.net, Adyen, Braintree, GoCardless NMI, and region specific gateways such as MyFatoorah, Paystack, Peach Payments, PayFast, and iyzico, to pull real-time, location-level sales data automatically, eliminating reliance on self-reported figures.
— 02Apply Franchise-Specific Billing Rules
Franchisors configure royalty percentages, marketing fund contributions, and supply charge rules once using SubscriptionFlow's recurring billing, metered billing, and hybrid billing models. The platform then applies them consistently across every location, every billing cycle.
— 03Auto-Generate Itemized Invoices
Each franchise receives detailed, itemized invoices showing royalties, supply costs, promotional charges, and taxes separately, with a clear calculator and trail attached. These invoices are delivered via hosted payment pages (HPP) or checkout management.
— 04Reconcile, Report, and Resolve Disputes Fast
Built-in reconciliation reports flag mismatches between reported sales and POS data instantly, so discrepancies are caught and resolved before they become disputes or, worse, legal issues. Late or failed royalty payments are followed up automatically through dunning management and AI accounts receivable.
Power Your Franchise Network with Advanced Billing Controls
SubscriptionFlow gives your franchise network full financial control with billing rules tailored directly to your agreements.
Centralized Multi-Location Billing Control
SubscriptionFlow automates recurring royalty runs, supply invoices, and marketing fund billing from one dashboard, with full visibility for both corporate and franchise stakeholders. Every franchisee is onboarded into one unified billing system, offering franchisors a single source of billing truth.
Location-Based Tax Automation
SubscriptionFlow integrates with Avalara, which automatically applies the correct tax rules per store location, reducing the risk of surprise state or local tax liabilities that often lead to billing errors.
Multi-Entity Invoicing and Payments
Invoices are generated and collected per franchisee location, while franchisors retain a consolidated view of payments, outstanding balances, and collection status. Moreover, SubscriptionFlow enables different royalty tiers, supply pricing, and promotional rules per region or store tier through its product, plans, and pricing engine.
Built-In Royalty Transparency
Unlike generic billing tools that treat royalties as a flat recurring charge, SubscriptionFlow’s metered billing and hybrid engines show the full calculation logic behind every royalty invoice, giving franchises confidence that charges are accurate and consistent.
Built for the Complexities of Franchise Growth
Franchise billing only works when both sides trust the numbers. SubscriptionFlow is designed to serve both corporate and location-level stakeholders fairly.
Real-time visibility into royalty, supply, and promotional charges for every location, surfaced through the Franchisee self-service portal
Consistent rule application, no manual overrides that favor one side
Self-service dispute resolution with full documentation, reducing legal escalations
Faster billing cycles with automated invoice generation and delivery
Solving the Complex Billing Edge Cases Other Miss
Minimum Royalties and True-Ups
Many franchise agreements set a royalty floor - franchisees owe the greater of a percentage of sales or a fixed minimum. SubscriptionFlow’s hybrid billing and metered billing engines are capable of enforcing that floor automatically, triggering a true-up charge only when actual sales-based royalty falls short, instead of leaving it to manual month-end checks.
Scheduled Royalty Holidays and Set-Up Rates
New locations often get a reduced or waived royalty rate for their first few months to help them ramp up, with the rate stepping up on a set schedule after that. SubscriptionFlow’s quote management supports scheduled rate changes tied to a location’s open date, so the ramp-up happens automatically instead of requiring a manual plan change every quarter.
Scaling Multi-Unit Discounts
Operators who own multiple units often negotiate a lower royalty rate as they scale. SubscriptionFlow's product, plans, and pricing engine can apply rate tiers based on unit count owners, so a five-unit operator and a single-unit franchisee are billed under different, correctly-applied terms without a manual override.
ASC 606 and Revenue Recognition
Initial franchise fees often can’t be recognized as revenue immediately under ASC 606. They need to be deferred and recognized over the franchise term. SubscriptionFlow's revenue automation tracks this on the franchisor’s books directly, reducing year-end audit adjustments and GAAP-compliance headaches.
Built to Scale with Your Franchise Network
Whether you’re running a 10-unit regional or a 500-location national brand, SubscriptionFlow scales with you. The platform supports single-brand and multi-brand franchise groups, master franchisors, and area developers, applying consistent, configurable billing logic regardless of how many locations or ownership layers sit between corporate and the storefront.
Trusted by Teams Who Grow Fast
If your business involves recurring billing and invoicing, charges customers and clients with custom billing models and pricing strategies, SubscriptionFlow is for you!
Tailored Franchise Billing for Every Industry
Franchise billing complexity shows up differently depending on your industry, but the core challenges like royalties, multi-location invoicing, and compliance remain the same. SubscriptionFlow simplifies these core operations while scaling to match your specific industry requirements.
- Multi-unit franchise brands in food service, fitness, and retail
- Franchisors managing complex or tiered royalty structures
- Growing franchise networks expanding across states or countries
Simplify Franchise Billing Today
Franchise billing doesn’t have to mean spreadsheets, manual royalty math, and delayed reporting. SubscriptionFlow’s franchise billing software automates the entire process, so you can focus on growing your network, not reconciling it.