Event and Vendor Insurance Program Software
SubscriptionFlow connects your entire program workflow, including instant quoting, online checkout, payment processing, policy generation, automated COIs, and carrier reconciliation, while keeping your existing carrier relationships and policy admin systems intact.
- Instant Quoting
- Online Checkout
- Payment Processing
How SubscriptionFlow Simplifies Event and Vendor Insurance Management
High-volume event and vendor programs create constant administrative bottlenecks that slow down growth and drain staff time.
Coverage Options Built Into the Quote
Vendors often don’t know what limit or rider a venue requires. SubscriptionFlow’s configurable pricing plans let you set up your GL baseline, higher-limit tiers, and add-on riders like waiver of subrogation as selectable options once, so vendors pick the right one directly at checkout.
Certificates That Generate Themselves
Certificates naming the venue as “Additional Insured” mean someone filling out every form manually. SubscriptionFlow's automated document generation pulls the vendor’s details and coverage tier from checkout and fills the certificate the moment payment clears, with the “Additional Insured” name applied automatically.
A Portal Vendor Can Fix Things In
A missing detail on a certificate typically turns into an email chain between the vendor, your team, and their broker. SubscriptionFlow’s self-service portal lets vendors review their own certificate and resubmit corrections themselves, and it regenerates automatically instead of your team rebuilding it manually.
One View of Every Policy’s Status
A policy lapsing mid-season is easy to miss when coverage status sits in a separate spreadsheet from billing. SubscriptionFlow logs every payment and renewal in one system, so dashboard flags policies as active, expiring, or lapsed as soon as it happens, not at the next manual check.
One Connected Digital Workflow for Your Program
SubscriptionFlow replaces manual handoffs of event and vendor insurance management with an automated online workflow.
— 01Quote and Checkout
Vendors get an instant quote from your rating rules and pay online by card or ACH, all in one step, no back office involved.
— 02Policy and Certificates
The moment payment clears, SubscriptionFlow fills and delivers the policy and COI automatically, with additional insured added on the spot.
— 03Servicing and Endorsements
Mid-term changes, cancellations, and refunds are calculated and processed automatically, with no manual calculations or spreadsheet updates.
— 04Commissions and Reconciliation
Commission splits and payment data are tracked in one system, so matching what’s owed against what’s collected doesn’t start from scratch each month.
Keep Your Insurance Infrastructure, Modernize the Experience
SubscriptionFlow doesn’t ask a program to move carriers or rebuild its insurance stack. It sits alongside what’s already there and digitalizes the operational work around it.
Your Carrier Relationship
Underwriting, appetite, and policy paper stay exactly where they are. SubscriptionFlow handles the quoting, billing, and servicing layer that sits on top.
Your Policy Admin System
SubscriptionFlow sends renewal reminders ahead of every expiry date and processes the renewal automatically. You configure the reminder timing and grace period, ensuring no lapse in service and no manual renewal step.SubscriptionFlow connects to your existing policy admin system through APIs rather than replacing it, so policy data flows through instead of living in two disconnected systems.
Your MGA Setup
Commission splits and program terms are configured once and calculated automatically on every transaction, without negotiating how the program is structured.
Your Team Gets a Consolidated System
Program staff quote, collect payment, issue documents, and reconcile from the same dashboard instead of switching between email, a payment processor, and a policy system.
Who It’s Built For
The platform caters to MGAs, program administrators, and speciality brokers managing high-volume event and vendor insurance.
MGAs and program administrators: Run quoting, servicing, and premium operations for the whole vendor or event program digitally
Brokers: Give vendors and event organizers a branded, self-service way to buy coverage and get a certificate
Event organizers and venues: Vendors purchase compliant coverage through a portal built to your program’s requirements, and your team can see certificate status without emailing anyone.
Beyond Legacy Insurance Cores and Basic Payment Gateways
Unified Program Workflow Engine
SubscriptionFlow acts as a connective layer between your policy admin and billing engine. It connects with major payment gateways like Stripe, PayPal, Authorize.net, Braintree, and GoCardless, etc. so the moment a vendor pays, that payment is already tied to the policy, the COI, and reconciliation record, not sitting in a separate system waiting to be matched up later.
Vendor and Broker Relationship Tracking
Standard legacy billing engines find it difficult to handle complicated billing schemes without resorting to coding or using enterprise solutions. SubscriptionFlow offers built-in hybrid billing capabilities by integrating flat rate recurring plans, metered billing, tiered volumes, overages, and seat-based billing plans. This allows SaaS companies to rapidly test their revenue streams without changing their billing systems completely.
Coverage and COI Support Without Email Blocking
Vendors asking “where’s my certificate” or “why was I declined” shouldn’t need a phone call to your program team. With integrations like Zendesk and Freshdesk on SubscriptionFlow, turn those questions into tracked tickets tied to the vendor’s account, so support stays organized as the program scales.
Sales Tax Handles Automatically
Programs selling coverage across multiple states have to calculate and file premium tax correctly in each one, which is prone to errors when done manually. SubscriptionFlow automatically calculates the applicable tax at checkout and keeps filing accurately without a separate manual process.
Concrete Capabilities Built for High-Volume Programs
Streamline your entire customer journey through fully white-labeled quote-and-buy portals hosted directly on your domain to match your agency’s branding. Protect recurring vendor revenue with automated dunning management that uses scheduled retry logic while providing applicants real-time venue management to upload event schedules, select pre-approved venue templates, and download updates and COIs on demand.
Trusted by Teams Who Grow Fast
If your business involves recurring billing and invoicing, charges customers and clients with custom billing models and pricing strategies, SubscriptionFlow is for you!
Real Program Impact, Zero Guesswork
Instead of throwing around numbers we can’t back up, here’s what running your program on SubscriptionFlow actually looks like day to day: quotes converting to paid policies without a manual step, documents landing in customers’ inboxes automatically, and a reporting dashboard your team can actually trust at month-end.
- One system for quoting, payment, and policy documents, instead of three
- Automatic follow-up on missed payments, instead of manual chasing
- Reconciliation that starts from real-time data, not a spreadsheet rebuilt from scratch
Ready to Run Your Program Digitally?
Quote, collect, issue, certify, and reconcile; on top of the carrier and MGA relationship you already have.